For finance and administrative teams
The method, authority, and payment path—explained.
Our data-science workflow assesses records, organizes claim evidence, files authorized claims, and monitors the live registry. These answers show how the work stays verifiable from first match through state payment—so no public dollar sits idle.
Answers, plainly
What municipal teams ask
Is this legal?
Oklahoma statute allows a claimant to use a representative, limits recovery-service fees to 25%, and requires the representative's filing to include written authority (60 O.S. §§674 and 674.1; OAC 735:80-7-2(b)(13)). Before filing, we show your team the source record and organize the evidence, required documents, and authority in a per-claim checklist. The State Treasurer determines whether each claim is valid.
Why not just search the State Treasurer’s website ourselves?
A name search is a useful check, but it is not a complete assessment. State records can contain misspelled owners, department names, prior entity names, inconsistent addresses, and aging snapshots. In our Oklahoma County review, the same county appeared under more than 150 owner spellings. We structure that messy data, test possible matches, and reconcile qualified findings with the live registry before asking municipal staff for records.
How do you decide which records belong to our municipality?
We match by property identifier before relying on name patterns, cluster possible records to the correct department, and score listed addresses against known municipal addresses. We also assess the separate insurance file class that many standard searches miss, then reconcile each candidate with the live registry. Qualified records are labeled with their source and confidence and organized into a per-claim evidence and document checklist for your review.
What does it cost?
There is no retainer or up-front charge. Our contingency rate is as low as 19%—well below Oklahoma’s 25% statutory cap (60 O.S. §674.1). Pricing is tiered, so the applicable rate is disclosed in the written agreement rather than promised as a flat 19% for every claim. The fee covers the assessment, evidence organization, filing, state follow-through, and ongoing monitoring described in the agreement.
For an approved claim, the Treasurer deducts the agreed fee and pays StateOwed separately while paying the municipality its net share directly — both within 60 days of claim approval (60 O.S. §674(E)). No recovery means no fee, and the city does not process our invoice.
What if the council or governing body wants out?
Either party may terminate the ongoing engagement under the written agreement. Your reviewers can examine those terms before signature, including the scope of assessment, evidence organization, filing, monitoring, and how any claim already in process is handled.
Can StateOwed guarantee a recovery?
No. The State Treasurer determines every claim, and StateOwed does not promise an approval. We provide a documented basis for each filing, respond to state requests, and monitor claim status through the decision. After the initial work, we continue reconciling approved entity names and variants with the live registry so new records can be assessed, organized into qualified claims, and filed—so no public dollar sits idle.